Shift Master

The shift master helps you in setting up various shifts within an organisation.

What are the Pre-requisites?

N/A

Who can access this form?  

This form shall be visible to all employees to whom the visibility is given in Product Setup ® Module Role Mapping/Module Administration.

How to navigate to this form?

Point to Admin menu, select Shift Master under Attendance Setup.

 

All the existing shifts are listed in the grid. Use the filter section to filter records in the grid based on some condition.

Click the [+] icon on the left top of the grid to show/hide the grid.

The field guidelines are as follows:

 Field Name

Description

Shift Name

Enter Name of the Shift.

Note: It accepts alpha numeric & special character. The width of this field is limited to 50.

Shift Description

Enter Description of the Shift.

Note: It accepts alpha numeric & special character. The width of this field is limited to 100.

Shift Start Time

Select the Time when the shift starts.

Shift End Time

Select the Time when the shift ends.

Shift Color

Click the Color palette [] to select a color for the shift. On clicking this button, the color picker pop up window appears:

Click on a color and click [OK] to choose the selected color for the project.

Sign-in Grace Period

Select the time which will be the grace period for the employees to sign-in their attendance.

For example, if the shift time starts at 9 AM and the Sign-in Grace period is given as 15 minutes, then the employees can start signing-in from 8:45 AM onwards, which will be considered as current date’s attendance.  If the employee signs-in before 8:45 AM, then it will be considered in previous day’s attendance.

Minutes to work Full Day

Enter Minutes to work, for full day present. Employee's attendance will be marked as 'Present' for full day based on the minutes entered here. For example, if 540 minutes is entered here, the employee's attendance will be marked as 'Present' for the whole day only if the employee's sign-in and sign-out duration is equal or greater than 540 minutes.

Minutes to work Half day

Employee's attendance will be marked as 'Present' for half-day based on the minutes entered here.  For example, if 180 minutes is entered here, the employee's attendance will be marked as 'Present' for the half day, if the employee's sign-in and sign-out duration is equal or greater than 180 minutes and less than the full-day minimum minutes to present.

 

Click [Submit] to save the details.

Routing and Approval

Upon submission, it will be sent for approval based on the workflow settings.

Once approved, the active user-defined shifts will be available in Shift Group Master, Group Roster, Adhoc Roster, Change Request and Exception Shift Roster forms.